VILLAGE OF ROSCOMMON
Minutes of the July 12, 2010 Regular Council Meeting
President Carlson called the meeting to order at 7:00 p.m. Members of the Council present were Jesse Carlson, Steve Morris, Jerry Cousineau, Dawn Dodge, Joan Murphy, and Bev Luther. Absent: Mike Butler. Others present at the meeting were: Russell Stender, Lawrence Cook, Dan Fishel, Bob McClure, Eric Teipel, Emilie Pelleran, Kathy Pardo-Carlson, and Tom Gromek. The Pledge of Allegiance was recited and an Invocation given by Trustee Morris.
Moved by Morris, seconded by Murphy, to accept the Regular Agenda with the following additions: Pastor Cook re. banners over roadways and public hearing regarding 5th Street project. Hearing no objections, the motion carried.
Moved by Dodge, seconded by Cousineau, to accept the Consent Agenda including the Minutes of the June 28, 2010 Regular meeting, Bills to be paid, Checks written since last meeting, and Treasurer's Report. Ayes: Dodge, Carlson, Morris, Murphy, Cousineau, and Luther. Nays: None. The motion carried.
The Manager went over his report. Luther made the correction in the bid specs for snow removal that they "shall" be responsible for sidewalk damage and remove the word "not". Murphy would like to add that the sidewalks will be swept at the end of snow season and before the 4th of July.
Morris gave an update on the sign committee and brought in a sample.
Deputy Tiepel gave the Sheriff's report for June 2010.
Gromek gave an update on the 4th Street project. All water mains are connected. Project is a day or two behind schedule. Gromek will send Porath information regarding the MDEC grant in regards to their application for payment. The Council would like a completed invoice before paying Porath.
Moved by Morris, seconded by Luther, to approve payment of $71,632.77 to Porath Construction upon completion of the Contractor's Certification and Architect's certification once the funds are received from MDEC. Ayes: Luther, Cousineau, Dodge, Carlson and Morris. Nays: Murphy. The motion carried.
Gromek gave an update on the Kirtland Committee. Gromek will be doing a Power Point presentation at the meeting scheduled with Dr. Quinn.
Gromek gave an update on the office computers. Murphy questioned why this quote is $40 more than the last quote and was told that the new quote includes the serial port connection. Murphy asked what would be done with the old computers. She was told they would possibly be given to the DPW.
Moved by Morris, seconded by Cousineau, to purchase two new computers and a cash receipt printer and Pervasive V.10 3 software in the amount of $2,441.16. Ayes: Carlson, Morris and Cousineau. Nays: Murphy, Dodge and Luther. Motion failed.
Gromek discussed his request for proposals regarding the aeration system.
Gromek gave more details on Nixle.
Pastor Cook requested that he be allowed to place a banner over the road to advertise an upcoming event. Gromek requested Pastor Cook write a letter that he would give to Dave Doll.
Russell Stender spoke asking if the Council would be willing to make an exception to the ordinance regarding farm animals.
The cemetery ordinance was discussed. Murphy would like to place an advertisement in the paper for people to be on the cemetery board. Luther suggested adding to Section 2, paragraph B the size of a cremation plot (3x3x30). Motion tabled until next meeting.
Moved by Luther, seconded by Cousineau, to accept the NSF policy as presented by Gromek. Ayes: Murphy, Cousineau, Luther, Dodge, Carlson and Morris. Nays: None. The motion carried.
The zoning permit fees were discussed. Cousineau requested a cost breakdown.
Discussion about verifying the amount of hours the Clerk and Treasurer work on a weekly basis.
Moved by Murphy, seconded by Luther, to accept the policy regarding the fringe benefits of the Clerk and Treasurer with the exception of Paragraph 7: Village requires that the clerk and treasurer are responsible for averaging 20 hours a week on an annual basis in order to receive benefits and strike out the 17.5 hours that Priority Health demands. Ayes: Dodge, Cousineau and Luther. Nays: Morris, Carlson and Murphy. The motion failed.
Gromek discussed the mowing fees at 203 Lake Street. Gromek recommended waiving the fee at this time as some of the mowing had been completed. Council concurred. It was also agreed that in the future Gromek will start taking pictures of the property in question.
Moved by Morris, seconded by Murphy, to grant the Ogrens permission to contact K & K Masonry to remove shrubs around the family headstones at the cemetery. Ayes: Dodge, Morris, Murphy, Luther, Carlson and Cousineau. Nays: None. The motion carried.
Luther would like to see a recycling bin placed at Glen's and would like to ask Glen's, the township, DDA, and Village to chip in on the monthly fee.
Moved by Morris, seconded by Luther, to set a hearing at 7 p.m. on July 26 regarding the road project of Lake and 5th to Ballanger Road. Ayes: Carlson, Murphy, Morris, Dodge, Luther and Cousineau. Nays: None. The motion carried.
Moved by Luther, seconded by Murphy, to pay the Invoice for the Village Attorney to attend the MMLMA law program. Ayes: Morris, Luther, Murphy, Cousineau, Dodge and Carlson. Nays: None. The motion carried.
Moved by Luther, seconded by Cousineau, to pay the Invoice to UIS Programmable Service in the amount of $1,162.88. Ayes: Murphy, Dodge, Cousineau, Carlson, Luther and Morris. Nays: None. The motion carried.
Public Acknowledgement: Kathy Padro-Carlson feels the public is fortunate to have the treasurer located at Village Hall.
Council comments: Murphy believes the building next to Village Hall needs TLC. If it is not taken care of, it will be placed on the next agenda.
Cousineau has new employment and may miss the next few meetings. He would also like Gromek to write a thank-you letter to Doug Smith, Marty Ruessager, Fred Roehner and Marc McKee for trimming weeds around the Village.
Luther relayed a story about an offensive song a little girl was singing in a local restaurant several years ago.
Items for the next agenda: Zoning fees.
Moved by Murphy, seconded by Cousineau, to adjourn the meeting at 10 p.m. Hearing no objections, the motion carried.
Jesse M. Carlson Dawn M. Dodge
Village President Village Trustee